Facilities Assistant

Responsibilities

As Facilities Assistant, your responsibilities will be to :

• Be responsible for the administrative and operational management of the Speos Belgium vehicle fleet (new vehicles, trade-ins, short-term, inventory, fuel cards, etc.).
• Manage stocks and orders for consumables and other items (paper, cleaning products, clothing, tools, etc.).
• Updating management charts (meter readings, consumption, service performance indicators, etc.).
• Creating databases/files for the smooth running of the department.
• To be responsible for monitoring statutory audits, reminding suppliers and planning audits.
• Collecting and processing incoming and outgoing mail from General Services.
• Processing maintenance reports and statutory audits for follow-up and filing.
• Managing server files for Facilities and Fleet.
• Contributing, in collaboration with the Facilities Manager, to the identification and implementation of opportunities to improve the department’s administrative procedures.
• Monitoring and evaluating (performance and quality) General Services suppliers.

Profile

As a Facilities Assistant, you will have :

• Initial experience as an administrative assistant.
• Experience in an industrial environment is a plus.
• A good knowledge of the Microsoft Office suite and an affinity with IT tools such as Navision is a plus.
• A good command of French and Dutch.

And you are also

• Good analytical and summarising skills
• Solution-oriented and customer-focused
• Ability to work with quality and confidentiality
• Proactivity, versatility and autonomy
• Ability to work as part of a team
• Good priority management

Our offer

• A competitive salary commensurate with your experience and a wide range of benefits (luncheon vouchers, CLA 90, group insurance, hospitalisation insurance, etc.).
• In addition, we offer you
• A great deal of autonomy and flexibility in a position that has a direct impact on speos’ growing business.
• A stimulating, fast-moving role with lots of challenges, opportunities and innovative projects.
• A dynamic team in a family-run company!
• An atmosphere of collegiality and conviviality that is unique to the speos cultuRE

Why speos?

speos is an innovative service provider for the outsourcing of outbound document flows and a leader in its market. speos has been part of the bpost group since 2001, but retains its own culture and identity. Today, we have 220 members in our family, our CEO knows everyone’s first name and focuses on the well-being of his employees. You’ll be working for us in a diverse team of highly talented colleagues, where there’s room for ideas, initiative and professional development!