(M/F/X) Bid Manager

Your Mission

As a Bid Manager, you will play a key role in the success of our Sales team, managing and coordinating responses to tenders to ensure submitted proposals meet client requirements, align with the company’s strategy, and are competitive in the market. By collaborating with commercial, technical, legal, and financial teams, you will help deliver high-quality bids that optimize our chances of winning business opportunities.

Your Responsibilities

As Bid Manager, your key responsibilities include:

Tender Detection and Analysis

• Identify relevant published tenders related to speos’ capabilities (supported by bpost).
• Review tender documents to extract key requirements and assess project feasibility.
• Collaborate with the Sales team to determine which tenders to pursue.

Bid Preparation

• Organize and set up the response process to meet deadlines effectively.
• Coordinate contributions from internal and external stakeholders, including preparing pricing, administrative documentation, and reports.
• Ensure a streamlined bid process to deliver proposals on time.

Proposal Writing and Structuring

• Under the sponsorship of the Key Account Manager (KAM), craft compelling and clear commercial and technical proposals that align with the client’s expectations.
• Deliver qualitative, impactful, and winning proposals consistent with the commercial strategy defined by the KAM.

Key Sales Team Support

• Act as a trusted partner to the Sales team, supporting Key Account Managers in the pre-tender phase, during negotiations, and throughout the selling process.
• Manage Q&A processes with customers and prepare final submission documents to maximize success.

End-to-End Bid Process Management

• Lead the bid process from start to finish, ensuring high-quality outputs at every stage.

Follow-up and Performance Analysis

• Provide feedback after each submission and analyze performance to identify areas for improvement.
• Monitor market trends and competitor practices to refine bidding strategies.

Your Profile

• A Master’s degree (Business School, Engineering, or University) or equivalent experience.
• Ideally, 3 years of relevant experience in bid management or related activities (e.g., purchasing, pricing, legal, or sales).
• Strong organizational and project management skills.
• Attention to details and assertiveness.
• Ideally, knowledge of IT and document management environments.
• Excellent analytical and synthesis skills, with the ability to communicate and present ideas effectively.
• Fluency in Dutch, French, and English.

Our Offer

• A competitive salary package with extra-legal benefits, including a company car/mobility plan, profit sharing, group and hospitalization insurance, and meal vouchers.
• Autonomy and flexibility to have a direct impact on speos’ growth.
• A stimulating and evolving role with numerous challenges, opportunities, and innovative projects.
• A dynamic team within a family company culture!
• A unique atmosphere of collegiality and conviviality.
• Room for ideas, initiative, and professional development in a diverse team of talented colleagues.

Why speos?

speos is an innovative and leading Belgian company that empowers businesses with optimized and secure administrative and financial processes. We manage all aspects of outbound document workflows, from document generation to distribution across print and digital channels.

Our ultimate goal is to ensure the success of our customers’ administrative and financial processes, allowing them to focus on their core business.

As a subsidiary of the bpost group since 2001, speos is the #1 reference in our field of expertise in Belgium. This recognition is built on our ambitious management, cutting-edge technological know-how, and proven customer service.